The Temp Staffing Invoicing Software provided by MyBizPad™ is a very powerful tool to help your staffing agency invoice accurately for each client you have. The Invoice template is very simple to audit and understand for your customer and helps the payables department process your invoices faster.
MyBizPad™ was developed to insure accurate and quick billing processes that will prevent mis-billing errors. Every Customer you enter into the database has a Customer/Professional Relationship in the system to insure accuracy in the Pay Rate or Sale Rate. You can run pricing reports to review all the rates assigned by Customer and Professional. This comes in handy when you have 1 professional assigned to different customers with different rates.
The rates for one professional are unlimited for a customer, the most frequently used are regular, overtime, and other endless categories you can assign like travel time rates. It is important to keep in mind consistency in your billing is a noticeable trait from your customers.
If you are manually entering rates or copying and pasting from an excel sheet, it will be just a matter of time before there is a billing mistake. As your customer base increases, adding employees along with custom variable rates to satisfy customers, mis-billing errors will occur and can hold up payments, cause chargebacks to your future invoices and hold up funding from your factoring company.
Save time with no more double entries! Once you generate your invoice the time totals for each professional will be waiting for you to approve. Since the system already has the professional in the database along with the Payrate, it automatically creates the time report for each professional as you invoice customers. You can email the time totals to your payroll company, print a check or just create a journal entry for the amount.
Based on research from many staffing industries and payables departments, we came up with two easy to understand invoicing templates used in the temp staffing industry. Basically Markup % off or on.
Markup Off Feature - Customer request only total hours for the week per employee and display the sale price only x hours. Very simple template.
Markup Off Feature - Customer request daily summary per row, date and hours worked per employee for the week separated by Regular Time, Overtime and any other separate rate times like travel time. Easy to read template with all the categories broken down by row.
Markup On Feature - Customer request same as above but wants the Payrate on the invoice and to show the markup % and Sale Rate x hours worked per employee.All entries have an optional time entry to audit time sheets converting hours and minutes if needed.Customers assigned to your factoring company prints the assignment language automatically.
Mobile Imaging module helps temp staffing agencies consolidate and organize the time sheets coming in from professionals. MyBizPad™ compresses images to insure that the size remains email compliant and does not overload your customer’s email in trying to receive an invoice with timesheets. Easily merges png and jpeg images with pdf documents and creates 1 pdf file to email your customer.
MyBizPad™ created a unique module for temp staffing agencies that are factoring receivables. Creates an automated folder for every invoice and batches all the files related to the invoice into 1 pdf for your factoring company. Inputs the assignment language on the factored accounts along with the schedule of accounts.